What is Evolving Technology Solutions?

Evolving Technology Solutions manages 5 data types including leads. Helps you organize, track, and share your work in 1 place for teams and solo users.

How does the AI Savings Calculator work?

The 2-minute calculator collects your industry, team size, average salary range, error rate, and growth plan, then applies industry-standard productivity benchmarks to estimate annual savings. The output is a dollar figure, a breakdown by savings category (time, error reduction, deferred hiring, tool consolidation), and a list of tools likely driving those savings. It produces an estimate, not a quote, a vCAIO discovery call refines the numbers using your actual workflow data.

Can we use ChatGPT with client data?

It depends on your contract tier and data classification. ChatGPT's free and Plus tiers use your input to train OpenAI's models by default, this is incompatible with most professional confidentiality obligations. ChatGPT Enterprise and the API with zero-data-retention settings can be compatible depending on your BAA, DPA, and data classification policy. A vCAIO reviews your specific data types against each vendor's data processing terms and tells you exactly which tier is safe and what controls are required.

An AI policy is a written document that tells your team what they can and can't do with AI tools, which tools are approved, what data can and can't go into them, how outputs should be reviewed, and what to do when something goes wrong. It covers acceptable use, vendor risk, data classification, and incident response for AI failures. A vCAIO writes it in plain English so your team actually reads it.

What if we already use Microsoft Copilot?

A vCAIO complements your existing Copilot licenses by doing three things your IT team typically doesn't: (1) mapping which data Copilot can access and whether that's appropriate given your data classification; (2) measuring actual productivity gains by role so you can justify the license cost and find the highest-ROI workflows; and (3) writing the governance layer, policy, training, incident response, that Copilot alone doesn't provide.

What does a vCAIO cost?

Starting at $4,500/month. Engagement scales with team size and AI surface, the number of tools in use, data types in scope, and rollout complexity. The AI Savings Calculator gives you a sense of ROI before any commitment.

Can our team use ChatGPT with client information?

It depends on the contract tier. Public ChatGPT trains on input by default; ChatGPT Enterprise and Microsoft Copilot for Microsoft 365 do not. For most professional-services firms, law, accounting, healthcare, insurance, the safe default is no client data in any free or personal-tier AI tool. A 30-day vCAIO engagement gets you a written AI policy and a stack that lets the team move fast without the risk.

What is an AI policy and what should it cover?

An AI policy is a one-to-three-page document that names which AI tools your firm has approved, which data classifications can go into them, who owns oversight, and how violations are handled. The shortest defensible version covers approved tools, prohibited inputs, training requirements, and incident reporting. We deliver a tailored AI policy as part of every vCAIO engagement.

MicrosoftSolutions Partner

10-person team · 200+ combined years

Grand Rapids, MI · serving West Michigan

vCAIO Services · Grand Rapids, MI · Updated 2026

AI will help or hurt your business. A vCAIO makes sure it helps.

A Virtual Chief AI Officer (vCAIO) is a fractional AI executive who identifies the highest-ROI AI tools for your firm, selects a compliance-safe stack, writes your AI policy, and measures real savings. vCAIO is built for small and mid-size businesses (10-500 employees) that want structured, safe AI adoption without shadow-tool risk.

A typical Evolv vCAIO engagement includes:

Named productivity gains per role with measurement plan
Published, plain-English AI policy
Compliance-safe AI stack selection (Copilot, ChatGPT Enterprise, Claude for Work)
Quarterly savings reports with measured FTE-hours reclaimed
Training and change management for the rollout

Evolv vCAIO starts at $4,500/month flat-fee, no minimums. See full pricing →

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What happens when AI has no owner.

AI sprawl

Different teams using different tools. No policy, no central visibility, no shared learning.

Data leak risk

People are pasting client data into public LLMs. You're one paste away from a regulatory event.

Unclear ROI

AI is on the agenda but no one can name what it actually saves.

Our Authority

We've been in your stack before we were in AI.

Evolv was founded by a 15-year technology veteran. Our 10-person team carries 200+ combined years of cybersecurity, network engineering, and compliance advisory, Microsoft Solutions Partner, with Fortinet, Sophos, Barracuda, Cisco, Meraki, and UniFi in our practitioner stack. We add AI strategy and AI policy experience on top of a security-first foundation, which is the only foundation that makes compliant AI adoption actually possible in regulated industries.

How the engagement runs.

Calculate

Run the AI Savings Calculator. You'll see a dollar figure and the tools driving it.

Scope

We map your firm's actual AI surface, what tools, what data, what risks.

Implement

We deploy the high-ROI tools, write the policy, and train the team. You measure the savings.

What's included.

Named productivity gains per role, with measurement plan

Published, plain-English AI policy your team will actually read

Compliance-safe AI stack, Microsoft Copilot, ChatGPT Enterprise, claude.ai for Work, or whatever fits your data classification

Quarterly savings reports with measured FTE-hours reclaimed

Training and change management for the rollout

Named vCAIO on retainer

Pricing: Starting at $4,500/month. Engagement scales with team size and AI surface. See full pricing →

What success looks like.

AI is a line item with a measured return.

Your team uses AI without leaking client data.

You can answer 'what's our AI policy?' with a one-page document.

Without a named AI owner, AI happens to your firm rather than for it. Shadow tools, leaked data, and stalled productivity gains are the default outcome, not the worst case.

Calculate Your AI Savings

Frequently Asked Questions

See your AI savings in 2 minutes.

A dollar figure, a tool list, and a confidence range, before any commitment.

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